Assistant to General Manager
abbot
Kazakhstan > Almaty : 92 Khodzhanov st
4 дня назад

Core job responsibilities :

1. OFFICE MANAGEMENT AND ADMINISTRATIVE AFFAIRS

  • Perform administrative and procedural duties as required for effective operation of General Management
  • Perform administrative, clerical duties and personal assistance for the Country Manager
  • Monitor incoming calls, maintain agenda and prioritize incoming correspondence. Follow all the approvals related to Country Management
  • Compose communications, letters, memos, presentations etc.
  • Assist in organizing necessary translations.
  • 2. GENERAL MANAGEMENT OPERATIONS

  • Take active part in induction activities of the Country Manager
  • Assist in the application of Company Policies and Procedures
  • Maintain Country Manager’s files
  • Assist in applying Reward and Recognition Program
  • Assist in preparation of regular reports
  • Assist Country Manager’s in making necessary arrangements
  • Realize all other duties as required by Country Manager
  • Participate to task forces in the affiliate as required
  • 3. COORDINATION & INFORMATION FLOW

  • Distribute communications on a "who should know" basis within the organization
  • Prepare communications to sign-off stage wherever possible, prepare agendas and minute meetings
  • Act as a coordinator on affiliate based events & projects involving other Departments' Administrative Assistants
  • Achieve & maintain KPIs
  • Ensure work location accuracy of responsible areas
  • 4. PLANNING & ORGANIZING ARRANGEMENTS

  • Work with travel agency to arrange meetings for Country Manager
  • Scheduling, coordinating and organizing meetings and events as required
  • Requirements :

  • University Degree
  • 3 years of experience in a similar Executive Assistant Role
  • Fluency in English, Russian and Kazakh, Computer Skills (Word, Excel, PowerPoint), Proficient Keyboard Skills
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