Finance Specialist / Accountant
Background : DAI is currently accepting applications from candidates for the Finance Specialist / Accountant position to support a U.
S. Agency for International Development (USAID)-funded program based in Almaty, Kazakhstan.
Summary of Primary Duties :
The Finance Specialist / Accountant is a key member of the finance team. He / She will play a pivotal role in assuring adherence to financial policies, project policies and procedures, regulations, controls, and reporting systems.
The Finance Specialist / Accountant will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines.
This position will ensure compliance of all accounting and financial reporting functions and be responsible for coordinating with the project’s regional field offices (three field offices outside of Kazakhstan).
Responsible for recording costs and day to day general accounting, accounts receivable / payable, payroll, risk management, managing partner relationships, assuring all backup documentation is audit ready, and troubleshooting accounting issues.
The individual is also responsible for cash flow analyses, and the overall financial well-being of the project. This position will work collaboratively with local and home office staff as well as regional / field offices.
The position will report to the Finance and Operations Director. The Finance Specialist / Accountant may perform any other related duties as assigned.
Prepares vendor and remittance tax forms and ensure these are submitted in a timely manner
Prepares and submits monthly reconciliation reports for review
Monitors and submits advance, commitment, and grant reports as applicable
Provides day-to-day guidance to regional offices on financial reporting requirements and procedures
Oversees the reporting of expenses by regional offices
Monitors and reports on partner / vendor payment schedules and obligations
Assists in preparing information for any contractual financial reporting requirements (if applicable)
Monitors Kazakhstan Tax, Accounting and Labor legislation to ensure tax compliance of project office.
Prepares and submits periodic reports as required by Local Legislation.
Identifies what taxes have to be paid by the project office in Kazakhstan
Analyses applicable tax legislation in other regional country offices of operation and provides opinion on taxes to be paid by the country offices.
Supports discussions with tax consulting companies and evaluates advice provided by tax consultants regarding financial reporting of other country offices
Troubleshoots taxation issues and clarify tax-related questions with tax authorities
Prepares and submits tax reports as required by local legislation
Compiles back up documentation to support tax calculations
Interacts with tax authorities on regular basis
Supports preparation of internal and external audits
Supports responses and actions to internal audit comments
Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations
Performs regular spot audits on project’s files.
Ensures backup documentation is uploaded to relevant system according to set deadlines
Policies & Procedures
Ensures that accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules / regulations and the terms of the contract.
General Accounting / Financial Management
Initiates wire requests for field project implementation
Ensures all accounting data is properly and timely recorded in local accounting system (1C)
Ensures accounting database exchange on regular basis
Verifies vendor invoices for accuracy
Verifies accuracy of expenses, and project accounting codes
Ensures accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
Ensures request for payments have appropriate approvals
Processes payments in online-banking
Responsible for recording and assigning costs based on approved budget in field accounting system (FAS) and in local accounting system (1C)
Performs monthly bank reconciliations and routinely monitors bank account balances
Compiles backup documentation for all project related transactions, and ensures completeness and appropriate review and approvals are documented
If applicable, ensures petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed
Ensures the safeguard of bank checks, cash receipts, and petty cash
Supports management of banking relationships
Prepares, reviews, and submits project cost data prior to sending to DAI Washington
Responsible for maintaining file management systems for soft and hard copy documentation
Maintains files on grant / procurement / subcontractor documents and modifications as applicable
Ensures non-billable expenses are thoroughly reviewed and kept to a minimum
Ensures that foreign taxes paid, if any, are tracked, recorded, and reported.
Analyzes and reconciles project inventory on a regular basis ensuring that the value / purchase price of projects assets reflected in the inventory register agrees with the total shown in the cumulative Non-Expendable account balance.
Processes timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate
Reviews employment agreement and modifications and updates salary calculations based on local and company requirements
Uses field accounting software (1C), cloud software for backup documentation, and DAI’s operations system (TAMIS), etc. regularly
Communicates with home office system support teams on troubleshooting technical issues
Scans and uploads voucher files to DAI’s System for the Electronic Archival of Financial Documentation
Other short-term duties maybe assigned as requested by supervisor
Regional Finance Support
Provides day to day support to the regional Finance and Operations Officers
Reviews all electronic vouchers of the regional Finance and Operations Officers
Reviews and signs off on all regional monthly bank reconciliation documents for regional offices.
Other Tasks :
Any other tasks as requested by the CASSS Chief of Party and / or Finance and Operations Director
Coordinates local 1C uploads with DAI Representative Office and provides all local tax documents to the DAI Representative Office as per their submission schedule.
University degree in relevant field required. Master’s degree preferred.
Minimum of 7 years of experience in related role required. Relevant experience working on USAID or other international donor-funded projects is preferred.
Demonstrable experience managing finances for an organization, including tax compliance, payroll, audit requirements, etc.
Experience with Kazakhstan local accounting laws and systems
Regional experience preferred but not required.
Strong computer skills (MS Office suite) required.
Excellent written and verbal communication skills required.
English language fluency required. Russian language highly preferred.
Ability to be flexible and to work in team
To apply : Please email your CV with the position title specified in the subject line no later than Thursday February 20, 2020 to CASSSrecruitment()dai.
com . Only shortlisted candidates will be contacted.