Administrative Assistant (Smolensk, Russia)
PPD
RU Smolensk Smolensk RU 65 B Shevchenko St
2 дня назад

Summarized Purpose :

Provides administrative support (reception) and performs tasks related to facility services, building maintenance, and / or equipment maintenance as assigned.

Essential Functions :

  • Reception duties including but not limited : welcome and register visitors, take phone calls, ship and receive shipments, register post, distribute mail to employees.
  • Inventory, order and distribute office supplies.
  • Manage all security systems and badges.
  • Carry out regular building checks, anticipate and respond to all maintenance queries and repairs.
  • Liaise with suppliers, contractors, and Landlord.
  • Supervise all facilities related contracts.
  • Provide support with health and safety issues.
  • Assist in the space planning and move management for the office.
  • Presence in the office will be required from Monday to Friday (09 : 00 am - 06 : 00 pm). Occasional outside of hours work is possible to respond to facility-related emergencies.
  • Job Qualification

    Education and Experience :

    High school / secondary school graduate or professional certification.

    Previous clerical or administrative experience (comparable to 0-2 years).

    Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job.

    Knowledge, Skills and Abilities :

  • Good Microsoft Office skills.
  • Language skills : good written and spoken knowledge of English required for the job.
  • Good communication, organizational and interpersonal skills.
  • Ability to identify and set priorities and effectively perform a variety of task simultaneously.
  • Good attention to detail and accuracy.
  • Positive attitude and ability to work effectively with others at all levels of the organization.
  • Team player.
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