Personal Assistant
abbot
Almaty, Kazakhstan
4 дня назад

About Abbott

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines.

Our 113,000 colleagues serve people in more than 160 countries.

Core job responsibilities :

1. OFFICE MANAGEMENT AND ADMINISTRATIVE AFFAIRS

  • Perform administrative and procedural duties as required for effective operation of General Management
  • Perform administrative, clerical duties and personal assistance for the Country Manager
  • Monitor incoming calls, maintain agenda and prioritize incoming correspondence. Follow all the approvals related to Country Management
  • Compose communications, letters, memos, presentations etc.
  • Assist in organizing necessary translations.
  • 2. GENERAL MANAGEMENT OPERATIONS

  • Take active part in induction activities of the Country Manager
  • Assist in the application of Company Policies and Procedures
  • Maintain Country Manager’s files
  • Assist in applying Reward and Recognition Program
  • Assist in preparation of regular reports
  • Assist Country Manager’s in making necessary arrangements
  • Realize all other duties as required by Country Manager
  • Participate to task forces in the affiliate as required
  • 3. COORDINATION & INFORMATION FLOW

  • Distribute communications on a "who should know" basis within the organization
  • Prepare communications to sign-off stage wherever possible, prepare agendas and minute meetings
  • Act as a coordinator on affiliate based events & projects involving other Departments' Administrative Assistants
  • Achieve & maintain KPIs
  • Ensure work location accuracy of responsible areas
  • 4. PLANNING & ORGANIZING ARRANGEMENTS

  • Work with travel agency to arrange meetings for Country Manager
  • Scheduling, coordinating and organizing meetings and events as required
  • Requirements :

  • University Degree
  • 3 years of experience in a similar Executive Assistant Role
  • Fluency in English, Russian and Kazakh, Computer Skills (Word, Excel, PowerPoint), Proficient Keyboard Skills
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