Finance Assistant, Operations, UNDP, AstanaUN House Security Guard, Astana
5 дней назад

Duties and Responsibilities Summary of Key Functions :

  • Implementation of operational and financial management strategies;
  • Functioning of cost-recovery system;
  • Accounting and administrative support;
  • CO cash management;
  • Knowledge building and knowledge sharing.
  • Ensures implementation of operational strategies focusing on achievement of the following results :

  • Full compliance of financial processes and financial records with UN / UNDP rules, regulations, policies and strategies;
  • Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
  • Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results :

  • Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
  • Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results :

  • Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-
  • behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution;
  • Proper receipting of goods and services and establishment of accruals;
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
  • travel claims, MPOs and other entitlements are duly processed;
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
  • Presentation of information on the status of financial resources as required;
  • Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas;
  • Management of cash receipts and petty cash;
  • Maintenance of the proper filing system for finance records and documents.
  • Ensures proper CO cash management system functioning focusing on achievement of the following results :

  • Alternate to Finance Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements.
  • Timely identification and recording of receipts for income application;
  • Alternate to Finance Associate for daily review of zero-balance account bank statements in Atlas to monitor imprest level;
  • identification and recording of contributions;
  • Preparation of monthly UN exchange rate report to Treasury;
  • Timely and accurate preparation of bank reconciliations;
  • Initiation of bank transfers and deals in Atlas.
  • Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results :

  • Participation in the trainings for the operations / projects staff on Finance;
  • Contributions to knowledge networks and communities of practice.
  • Competencies Innovation

  • Ability to make new and useful ideas work;
  • Leadership

  • Ability to persuade others to follow;
  • People Management

  • Ability to improve performance and satisfaction;
  • Communication

  • Ability to listen, adapt, persuade and transform;
  • Delivery

  • Ability to get things done while exercising good judgement.
  • Technical / Functional competencies : Building Strategic Partnerships

  • Analyzes general information and selects materials in support of partnership building initiatives;
  • Promoting Organizational Learning and Knowledge Sharing

  • Researches best practices and poses new, more effective ways of doing things, documents innovative strategies and new approaches
  • Job Knowledge / Technical Expertise.

  • Understands the main processes and methods of work regarding to the position;
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
  • Demonstrates good knowledge of information technology and applies it in work assignments.
  • Promoting Organizational Change and Development

  • Documents best practices’ in organizational change and development within and outside the UN system;
  • Demonstrates ability to identify problems and proposes solutions.
  • Design and Implementation of Management Systems

  • Uses information / databases / other management systems;
  • Provides inputs to the development of simple system components.
  • Client Orientation

  • Reports to internal and external clients in a timely and appropriate fashion;
  • Organizes and prioritizes work schedule to meet client needs and deadlines;
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
  • Responds to client needs promptly.
  • Promoting Accountability and Results-Based Management

  • Gathers and disseminates information on best practice in accountability and results-based management systems;
  • Prepares timely inputs to reports;
  • Maintains databases.
  • Promoting Organizational Change and Development

  • Documents best practices’ in organizational change and development within and outside the UN system;
  • Demonstrates ability to identify problems and proposes solutions.
  • Required Skills and Experience Education :

  • Secondary Education with specialized certification in Accounting and Finance, or Bachelor Degree in Finance or Accounting, Business or Public Administration.
  • Experience :

  • 5 years (or 2 years in combination with Bachelor degree) of relevant finance experience in finance and / or accounting at the national or international level is required;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems;
  • Experience with ERP financials, preferably PeopleSoft, desirable;
  • Knowledge of IPSAS and / or IFRS desirable, knowledge of Atlas is a strong asset.
  • Language Requirements :

  • Proficiency in English and Russian;
  • Working knowledge of Kazakh is an advantage.
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