Assistant to Sales Force
4 дня назад

JOB DESCRIPTION : Responsibilities :

Responsibilities :

  • Provide secretarial services involving word processing, filing, electronic mail, faxes and photocopying for the National Sales Manager and all members of the Unit.
  • Responsible for ensuring that all incoming correspondences are distributed to the most appropriate person and ensure timely and close follow-
  • up of incoming / outgoing mails and courier.

  • Responsible for ensuring that all phone calls to the department are directed to the most appropriate person.
  • Responsible for maintaining appointment calendars for the National Sales Manager.
  • Participate in and give administrative support to specific Sales Force Projects.
  • Assist in organization of all meetings / events.
  • Responsible for co-coordinating and minuting all department meetings.
  • Attends regular departmental meetings with manager to build in continuous feedback mechanisms.
  • Ensure that all travel arrangements are made with the approved travel agent and responsible for coordinating registration for congress and seminars for all members of the department.
  • Coordinate regular reporting of departmental goals for the National Sales Manager.
  • Coordinate regular departmental activity reports for the National Sales Manager.
  • Establish document-tracking system for promotional material approval forms and printed materials and follow- up as per SOPs, maintain samples of marketing materials.
  • Archive all critical documents and establish a database and strong follow-up system for Sales Force Archives.
  • Support Sales Force by handling necessary administrative tasks in department projects such as data entry to a database, file preparation, etc.
  • Participate to relevant task forces as Sales Force Representative.
  • Expertise :

  • Education : University Degree preferably in Business Administration, Statistics, Mathematics, Engineering
  • Experience : Minimum 1 years of experience in a similar position
  • Intermediate English and Russian, Advanced Excel.
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