Project Specialist, Procurement, UNDP Kazakhstan
Kazakhstan, Nur-Sultan
7 часов назад

Duties and Responsibilities

The duties and responsibility of the Project Specialist, Procurement will include :

  • Development of a plan and monitoring of procurements for every year according to UNDP format;
  • Elaboration of proposals and implementation of cost saving and reduction strategies in consultation with office and project management;
  • Determination and establishment of the cooperation development activities and preparation of draft documents;
  • Collection and systematization of the information on potential suppliers of services / goods;
  • Ensuring tender selection of the supplier of services / goods in accordance with UNDP requirements and procedures;
  • Preparation of motivations on the selected supplier of services / goods for consideration by the UNDP procurement committee;
  • Preparation, agreement upon and arrangement the approval of contractual documents pertaining to procurements of goods / services;
  • to control the progress of suppliers’ contractual terms and conditions and inform Project Manager Operations & Legal Affairs;
  • Provision of a strategic analysis of the project’s Annual Detailed Work Plan and recommendations to the Projects Manager Operations & Legal Affairs on execution of procurement services for the successful implementation of project activities and the achievement of planned project results;
  • Ensure effective and efficient implementation and management of procurement process, transparent and accountable process of procurement and supply chain management process, effective internal control mechanisms;
  • Promotion of a client-oriented approach consistent with UNDP rules and regulations and work in close collaboration with the UNDP CO, national partners, international / national experts and project staff for resolving complex procurement-related issues;
  • Responsibility for all procurement (contractual, organizational and logistical) matters under the project and provide necessary assistance to the Project Manager Operations & Legal Affairs in the implementation of day-
  • to-day project activities;
  • Creation of E-requisitions under signed contracts and tranches, monitoring requests for payment in Atlas;
  • Monitoring of project expenditures in accordance with the work plan and UNDP procedures;
  • As necessary, preparation of cash advance requests and securing of reporting in accordance with UNDP procedures;
  • Preparation of short-term contracts in accordance with UNDP requirements and procedures and exercising control over observance of contract terms and periods;
  • Keeping the catalogue of archive data, inclusion of all data on contracts, reports and etc. into it, revision and updating of them in an established format for subsequent use;
  • Development of a catalogue of materials on monitoring of the project and project activities (correspondence, reports, budget and financial expenses) in accordance with UNDP requirements;
  • Keeping an inventory list on provision separate expert with project equipment and their responsibility for it and monitoring of the equipment use;
  • Timely preparation of financial documents required for audit and other reporting.
  • Impact of results : The general impact of this post will be reflected in the results achieved by Project as defined in the project document.

    Specific impact should be created through : active dialogue and coordination with the national stakeholders and on project activities implemented :

  • Become fully familiar with UNDP Operations Policies and Procedures;
  • Information provided facilitates decision making of the management;
  • High-level and effective communication and positioning of the project in the country;
  • Internal communication among project unit and programme is ensured.
  • Corporate Competencies :

  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.
  • Professionalism :

  • Solid knowledge of administrative and secretarial work : understanding of financial processes and accounting;
  • Good knowledge of computer and organizational technology;
  • Ability to perform a broad range of activities related to workshop and meeting arrangements;
  • Excellent writing and presentation skills for preparation of presentations and reports in English and Russian;
  • Ability to use information and communication technology as a tool and resource.
  • Development and Operational Effectiveness :

  • Ability to planning, results-based management and reporting;
  • Ability to formulation, implementation, monitoring project documentation;
  • Good knowledge of UNDP procedures, user of software skills, knowledge of Atlas;
  • Ability to quick learning.
  • Management and Leadership :

  • Focuses on impact and result for the project and responds positively to feedback;
  • Demonstrates strong oral and written communication skills;
  • Builds strong relationships with staff and project partners;
  • Remains calm, in control and good humored even under pressure.
  • Subordination :

  • To report to and agree the actions upon with the Project Manager Operations & Legal Affairs;
  • To ensure timely and qualitative fulfillment of the requirements as contained in the Terms of Reference;
  • To ensure unconditional fulfillment of the requirements as provided for in the Employment Contract.
  • Required Skills and Experience

    Education :

  • Minimum bachelor’s degree in the field of accounting, finance, business administration or other relevant academic discipline;
  • Experience :

  • At least 5 years of work experience in administrative and financial area;
  • Experience in the international companies / organizations;
  • Good computer skills (especially Microsoft office applications) and ability to use information technology as a tool and resource;
  • Working knowledge of UNDP rules and regulations;
  • Knowledge of the ATLAS system is advantage.
  • Language Requirements :

  • Fluency in Kazakh, Russian and English;
  • Knowledge of other languages of the Hub participating countries would be an asset.
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