Join Ecolab’s sales team as the Caspian Region Administrator based in Almaty, Kazakhstan. Within our industry leading Institutional division, this office management opportunity will play a key role in supporting two corporate account managers.
This position is responsible for managing and prioritizing requests from these associates and ensures all necessary reporting and correspondence is completed in a timely, accurate and professional manner.
As a critical role for the business, this position expeditiously and effectively resolves the issues and concerns of large, multi-
unit corporate account customers.
What’s in it For You :
Challenging and varied role
Access to best in class resources, tools, and technology while supporting a world class sales organization
What You Will Do :
Follow safety policies to provide a safe workplace for all employees and support the guiding principles of Goal Zero to continually improve the Regional Operations Safety, Health and Environmental performance.
Act as Kazakh Safety Champion, linking the customer and JV safety representatives to the Asia / Caspian Regional Safety Manager.
Drive culture of safety and manage the Intelex database process.
Supports and is committed to the Quality Improvement Process. Plans strategies to ensure error-free work by doing it right the first time and conveys this attitude in the daily performance of various duties, in our drive continuous improvement.
Liase with the Regional Culture Lead and facilitate delivery of strategic culture themes within the Kazak teams.
To provide a confidential secretarial and administrative service support to the team (i.e. Letters of Invitation, e-mails, etc) from time to time as required.
Translate communications, reports, emails and any formal communications into specified languages (Kazakh, Russian, English), both orally or written, whilst maintaining message content, context, and style as much as possible.
Check translations of technical terms and terminology to ensure that they are accurate and remain consistent throughout translation revisions.
Provide in meeting oral translation support as and when necessary.
Check original texts or confer with authors to ensure that translations retain the content, meaning, and feeling of the original material.
Compile information about the content and context of information to be translated, as well as details of the groups for whom translation or interpretation is being performed.
General office management Organizing and keeping a Clean Working Environment, Coordination and implementation of office Procedures
Produce correspondence and documents and maintain presentations, records, spreadsheets and databases using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc
Arrange / assist in arranging, external meetings / conferences where necessary.
Business / Vacation travel, hotel bookings for employees based in the Caspian and visitors to the Caspian (Inter-Region Only)
Photocopying, scanning and printing various documents as required.
Facilitate tender support as required.
Support obtaining, translation, legal & Foreign Affairs for Tenders, work with 3rd party legal consultants as necessary
Manage administration associated with contracts / intercompany agency agreements for Caspian sales team. Act as point of contact for contracts database liaison.
Support Records Management program by archiving or shredding company documentation as appropriate.
Liaise with Kazakh Branch HR and Finance teams as necessary and with other Regional departments and districts on a routine basis.
Support and act as the HR focal point for local JV and Regional Contingent Worker activity within WORKDAY.
Position Details :
Candidate must reside in : Almaty, Kazakhstan
Minimum Qualifications :
High school diploma required; Associates degree preferred.
2-4 years of experience; preferably in Administration & Translation
Fluent both in oral and written forms of Kazak, Russian and English.
Able to work independently.
Strong organization, prioritization and multi-tasking skills.
Must take ownership of workload and make decisions independently based on policy and customer needs.
Must have strong Microsoft Excel, Word, Power Point and Word skills.
Preferred Qualifications :
Understand and practice Company and Customer safety policies and procedures.
Ability to plan and organise effectively to meet the demands of the business.
Communicate effectively with all levels of personnel within a Customer’s organisation.
Ensure computer literacy e.g. : Microsoft Word, MS Project, Excel, PowerPoint & Outlook through experience and training.
Good time management skills.